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Authorization Letter Template

An authorization letter lets someone else act for you once: claim a document, pick up a parcel, receive a payment, or submit an application. Answer a few questions and it's typed out as a simple letter, with lines for both of your signatures.

Fill out Authorization Letter Free, no sign-up. Stays on your device.

A template, not a government form and not legal advice. GovForms is not a law firm.

Who needs it

  • Anyone who can't go in person and is sending someone in their place
  • Families claiming documents like PSA certificates for a relative
  • Workers abroad, or anyone away, who needs something picked up or processed

What to have on hand

  • Your full name and address
  • Your representative's full name
  • The type and number of a valid ID for each of you, and a photocopy of both IDs to attach
  • What exactly they will claim, receive or process

Missing something? Your answers save as you go, so you can finish later.

How it works

  1. Answer plain questions

    One section at a time, with hints for each item.

  2. Watch the document take shape

    A live preview shows the document typed out with your answers.

  3. Download and print

    A clean PDF, ready to print and sign.

Questions

Who signs it?

You sign above your name. Your representative signs on the line under theirs, as a sample of their signature that the office can compare.

Can the office refuse it?

Yes. Offices set their own rules: some need a special power of attorney instead, or a notarized letter, for things like bank or property matters. Check with the office before sending someone.

Is it free?

Yes. GovForms is free to use, with no sign-up.

Is my information private?

Your answers are saved only in this browser, and the PDF is made on your device. GovForms never receives them.

Does it need to be notarized?

Usually not, but some offices ask for a notarized one, so check with the office you'll give it to.

Will they accept it?

Most offices accept a letter like this with a copy of both IDs, but each office sets its own requirements. This is a template, not legal advice, and GovForms is not a law firm.

More on privacy and our disclaimer.

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